Position Summary  

The Sales Administrative Assistant is primarily responsible for providing regional level administrative support for the following sales teams up to and including RVP:  Account Management, Business Development and Product Categories.  They must have a professional and energetic approach as well as good time management skills and the ability to multi-task. 

Primary Responsibilities

• Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management

• Supports the sales team with writing and maintaining business reviews and sales presentations as well as creating/preparing PowerPoint presentations

• Generates, runs and formats reports/spreadsheets in Excel; compiles data as well as various tracking tools

• Writes and edits executive-level correspondence

• Conduct research and manages special projects as necessary

• Assist with travel arrangements including necessary bookkeeping including expense/travel reporting

• Coordinates and sets up conference calls and WebEx

• Meeting management to include:  meeting planning, set up & logistic, taking & distributing meeting minutes

• Assist with preparation for special events, meetings  and conferences;  provides field marketing event support

• Associate On-Boarding

• Mail and Copy support: Open, sort, and distribute incoming mail

• Staples Corporate Tax and W-9 Information

• Perform other related duties as required or requested

Basic Qualifications

• High school diploma or GED

• Minimum one year experience in an office environment

• Excellent oral and written communication skills with an emphasis in spelling and grammar

• Proven multi-tasking capability and solid organizational skills

• Ability to interact professionally with people at all levels in the organization

• Basic computer skills to include;  Microsoft Word, Outlook, PowerPoint and Excel

   

  Preferred Qualifications

• Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint

• Proven ability to manage and prioritize multiple high-level projects simultaneously, while maintaining keen attention to detail

• 1-3 years supporting a sales or customer service organization that spans multiple locations

• Experience in maintaining a professional attitude while managing multiple deadline-oriented projects