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Administrative Assistant / Office Coordinator

Function: Inside Sales
Location: , Baton Rouge, LA US
Date posted: 9/10/2019 12:03:17 PM
Type: Full-time
Permanent / Contract: Regular
Job number: 1095390

Job Summary:

The Administrative Assistant is primarily responsible for providing regional level administrative support to sales teams. They must have a professional and energetic approach as well as good time management skills and the ability to multitask.


Primary Responsibilities:

  • Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
  • Supports the sales team with writing and maintaining business reviews and sales presentations as well as creating/preparing PowerPoint presentations
  • Generates, runs and formats reports/spreadsheets in Excel; compiles data as well as various tracking tools
  • Writes and edits executive-level correspondence
  • Conduct research and manages special projects as necessary
  • Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
  • Coordinates and sets up conference calls and WebEx
  • Meeting management to include: meeting planning, set up & logistic, taking & distributing meeting minutes
  • Assist with preparation for special events, meetings and conferences; provides field marketing event support
  • Associate On-Boarding
  • Mail and Copy support: Open, sort, and distribute incoming mail
  • Staples Corporate Tax and W-9 Information
  • Perform other related duties as required or requested



  • High school diploma or GED
  • Minimum one year experience in an office environment
  • Excellent oral and written communication skills with an emphasis in spelling and grammar
  • Proven multi-tasking capability and solid organizational skills
  • Ability to interact professionally with people at all levels in the organization
  • Basic computer skills to include; Microsoft Word, Outlook, PowerPoint and Excel
  • Ability to work in minimal supervision



  • Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint
  • Proven ability to manage and prioritize multiple high-level projects simultaneously, while maintaining keen attention to detail
  • 1-3 years supporting a sales or customer service organization that spans multiple locations
  • Experience in maintaining a professional attitude while managing multiple deadline-oriented projects

Staples is The Worklife Fulfillment Company, helping businesses of all sizes be more productive, connected and inspired. With dedicated account teams, category professionals, innovative brands and a curated product assortment for business, Staples provides customized solutions to help organizations achieve their goals. Interested in joining the team? Check out our perks and benefits!

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.


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