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Billingual Proposal Specialist

Function: Pricing
Location: Mississauga, ON SDO 1, Mississauga, Ontario CA
Date posted: 9/10/2019 12:02:35 PM
Type: Full-time
Permanent / Contract: Regular
Job number: 1101184
DescriptionReporting to the proposal team manager, the bilingual proposal specialist is responsible for project managing and producing proposals in French and in English for prospective and existing clients to generate sales opportunities. The bilingual proposal specialist will also assist with various complex proposals to ensure that internal processes are followed and that project timelines are met. 
  • Project-manage the RFP process from the initial stage to project completion. 
  • Write proposals/presentations that creatively demonstrate our company’s features and benefits. 
  • Coordinate tender process by assigning tasks and timelines to meet response deadlines. 
  • Gather and organize data from other departments to provide an effective presentation for internal sales staff. 
  • Assume responsibility for RFP/tender responses and submissions. 
  • Strategize with sales teams on the best method to communicate our capabilities so they align with our customers’ RFP requirements and goals. 
  • Maintain database of all proposals and presentations, assuring they are continually up-to-date.

QualificationsKPIs– Key Performance Indicators (i.e. how is success defined in this role?) 
  • Compliance to customer RFP criteria. 
  • Win rate (percentage of RFPs won, dollar value of RFPs won). 
  • Number of RFPs completed per month/year.  
Education/Experience Equivalent (minimum requirements) 
  • Minimum 2–5 years’ experience in a proposals or communications job role. 
  • A university degree with emphasis on communications, marketing, and/or journalism. 
Professional Certifications / Licenses 
  • Proposal Management Professional (APMP) 
  • Project Management Professional (PMP) 
Professional Knowledge/Experience 
  • Project management skills: 
  • Demonstrated ability to keep projects on track through proactive communication, prioritization, problem solving, time/task management, ability to manage multiple projects, organization, etc. 
  • Advanced computer skills: Must have advanced skills in the entire MS Office Suite including Word, Excel, PowerPoint, and Outlook, and an ability to learn new software quickly. 
  • Excellent communication skills, both verbal and written, to clearly explain concepts in professional documents using easy-to-understand French and English. 
  • Strong writing and editing skills with meticulous attention to detail and strong command of punctuation and grammar. 
  • Detail-oriented with excellent reading comprehension. 
  • Demonstrated ability to follow departmental rules and guidelines and provide necessary team support. 
  • Knowledge and experience with proposal management software preferred. 
  • Strong ability to manage change from a communications perspective. 
Other Skills (e.g. specialized training, language proficiency, functional expertise etc.) 
  • Bilingual (French and English). 
  • In-depth understanding of Staples’ product and service offering, translating this into a selling strategy unique to each customer’s RFP requirements. 
  • Ability to handle multiple priorities and effectively manage multiple projects simultaneously in a fast-paced environment.  
  • Strong interpersonal skills. 
  • Adaptability, resiliency, and flexibility. 
  • Ability to influence at all levels. 
  • Solution-focused for business. 
  • Ability to meet tight deadlines. 
  • Ability to work effectively both as part of a team and independently. 
  • Detail orientation, objectivity, and accuracy of information. 
  • Must be able to work well under minimal supervision as a part of a fast-paced team. 
  • Ability to learn quickly. 
  • Ability to work under pressure, especially under tight client deadlines. 
  • Strong interpersonal skills. 
  • Strong analytical skills and business acumen.

Staples is an equal opportunity employer and an accommodation will be provided during the hiring process if requested.

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