DescriptionStaples Inc. is a world class company, providing office supplies, services and solutions to its customers. We have an entrepreneurial spirit, and thrive in a dynamic and fast-paced environment.
We currently have a challenging and diversified opportunity for a full-time Senior Administrative Assistant to support a Retail Regional Vice President. Candidates must have a professional and energetic approach to work. We require experience supporting individuals at the VP level along with a strong skill set in MS Excel, MS Word, Outlook and PowerPoint. Excellent communication and organizational skills, and the ability to successfully multi-task, are required competencies.
Primary Responsibilities:
- Create/prepare reports and presentations
- Creating and editing executive-level correspondence, creating spreadsheets, running reports, compiling data and answering the phone
- Make travel arrangements
- Maintain the filing system and databases
- Conduct research and manage special projects as necessary
- Assist with preparation for special events, meetings, programs, and conferences
- Open, sort, and distribute incoming mail
- Prepare and distribute meeting minutes
- Screen phone calls
- Act appropriately on behalf of VP as required
QualificationsBasic:
- College degree required
- 3 - 5 years of experience in supporting VP level executives
- Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint
- Proven ability to manage and prioritize multiple high-level projects simultaneously, while maintaining keen attention to detail
- Ability to interact professionally with people at all levels in the organization
- Experience in contract management/Request for Proposals (RFPs)
- Experience in gathering and consolidating regional and corporate information in a timely and accurate fashion on behalf of VP level executives
- Proactive individual who can anticipate the needs of executives supported
- Strong analytical and reporting skills
- Strategic thinker